First paid pilot · $19 · one meeting
Turn the board recording into a draft people can review.
For community-association managers who leave a board meeting with motions, votes, decisions, and follow-ups still buried in the audio. Send one authorized recording and the meeting materials. YY returns a minutes draft checked against the recording by the end of the second business day after accepted intake.
First-pilot price for one accepted recording. The planned standard price is $39 per meeting. No subscription is required. Payment is requested only after YY accepts the intake and confirms the delivery window in writing.
The deliverable
A draft your manager can correct before the board sees it
YY uses automated transcription and drafting to reduce the first pass, then a separate reviewer checks the draft against the recording and supplied materials. Unclear names, speakers, and vote details are marked for review instead of guessed.
- 01
A review-ready draft in editable DOCX and PDF formats
- 02
Attendance and quorum from the roster and meeting record
- 03
Motions with mover, seconder, vote tally, and result when stated
- 04
A separate action register with owners and due dates when stated
See the work first
One complete synthetic board-meeting example
The sample is labeled synthetic and uses a generated association, generated speakers, and generated audio. It shows the document structure and review boundary without exposing a real community.
Accepted intake
A bounded file, an agenda, and permission to process it
- One English-language recording no longer than 60 minutes
- The meeting agenda and director or attendee roster
- Confirmation that you may record, share, and process the meeting
- A private download link you share after acceptance and payment; do not email the recording itself
Before payment
Preflight before the recording is processed
- 01
You request a fit check
Send the duration, agenda, roster, and a description of sensitive topics before sharing source media.
- 02
YY accepts or declines the intake
YY confirms the supported scope, delivery window, and payment instructions in writing. Do not share the recording before acceptance.
- 03
You pay and share a private link
Do not attach the recording to email. YY downloads the accepted file to an operator-controlled machine and confirms receipt.
- 04
YY drafts and separately checks the work
Transcription and draft extraction run locally. A separate reviewer checks names, motions, votes, decisions, and actions against the recording before YY emails the editable draft and PDF.
Review boundary
Draft minutes, not adopted minutes
The board secretary or authorized reviewer remains responsible for corrections, required disclosures, legal sufficiency, and formal approval. YY does not join the meeting or decide what the board meant.
- Executive sessions or content involving litigation, owner-level delinquency or collection matters, personnel, medical matters, minors, payment details, or authentication secrets
- Certification, legal advice, compliance review, or a promise that the board will adopt the draft
- Claims that a speaker, vote, or statement is authentic when the recording or supplied materials do not establish it
Pilot terms
Pay for a delivered draft, not an acceptance gamble
YY will refund the pilot in full if the recording is declined during preflight or if YY cannot deliver within the confirmed turnaround. The refund does not depend on whether the board later adopts the draft.